Job at Zoomin in Turkey: Programs Coordinator

Zoomin is offering a job opportunity in Turkey as a Programme Coordinator, that will be responsible to support ZI in the development, implementation and monitoring of the programme in line with ZI Strategy, plans and policies, and in strong coordination with HQ et CEO . The programme coordinator will be in charge for supervision of PMs and/or activity coordinators including supervision of workplans and budget expenditures.

The Program Coordinator will support ZI in the start-up and implementation of new humanitarian interventions, identification and design of new proposals in coordination with ZI technical referents and, in coordination with partners , while ensuring regular engagement with local stakeholders and main donors at mission level

1. Positioning and Fundraising

External relations:

• Maintain active and regular working relationships with donors and act as point of contact for all donor communication, including the coordination of donor visits in the field
• Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups,
• Develop ZI donors/parners data base which include updated information about NGO current/targeted partners
• Ensure all potential partners have a clear understanding of what is expected in terms of reporting so as to comply with ZI and donor requirements and regulations;

Fundraising and proposal development:

• Study, analyze and lead the resposes to announcements of funding opportunities (Call for Proposal or Tenders).
• Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
• Lead on the writing of Concept Notes, Proposals and Donor Reports and maintain an efficient system for proposal development. Maintain clear responsibilities outlined for management, programs, finance and the operations departments that yields timely, high-quality submissions
• Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
• Ensure that learning from previous projects (e.g. lessons learnt and best practices) is incorporated into new proposals
• Address in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ZI HQ and finance
• Read thoroughly all contracts before signature , seeking ZI HQ and finance advice when required
• Liaise with partners to develop and , sign relevant grant agreements in close coordination with CEO , and finance;

2. Grant Management

• Provide support/guidance on donor rules and regulations during project implementation and reporting processes.
• Ensure project kick-off and close out meetings are conducted for each project
• Oversee the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with HQ and finance, which will contribute ultimately to steady cash inflow
• Liaise with related teams when preparing reports, esp. with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
• Update monthly the Reporting Follow Up and ensure smooth and regular communication with HQ
• Provide guidance and support to Project Managers on the work planning, budgets, and spending
• Ensure high-quality donor reporting standards through the compilation of midterm and final reports

3. Management and Internal Coordination

Staff Management

• Ensure that staff in the department understands and is able to perform its roles and responsibilities;
• Manage a team of Project Development Officers, Interns and Assistants delineating their responsibilities and follow-up the work plans and day-to-day activities;
• Undertake regular appraisals of staff and follow career management;
• Create and apply an archiving system to archive all documents within the section

4. External Communication;

• Ensure the continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ZI in the media;
• Manage ZI in communication activities including media visits, photographer’s mission, videos, etc.;
• Oversee the update and design of in communication and visibility tools and publications, their dissemination and availability to ZI teams, as well as the capitalization of media and pictures of the mission; 

Knowledge & Qualification

Preferred candidiate should hold a Bachelor’s Degree (Master’s Degree preferred) in international relations, political science, social sciences, humanitarian and / or development studies, public administration, or other related field.

• Experience
• At least 3 years of relevant professional experience in humanitarian/development setting with proven field-based experience with grants management, partnerships and business development
• Proven experience in reporting, proposal writing, and communication;
• Experience related to grants and project cycle management;
• Excellent research and analysis skills;
• Experience working on the Syrian humanitarian context.
• Experience of working on EU and US funded projects is a plus.

Languages

• Required: Fluent English (oral and written);
• Preferred: French
• Asset: Arabic

IT & Equipment

Good proficiency with Microsoft package;

Communication & Representation

• Representation and networking skills.
• Capacity to produce high quality reports and communication materials for internal and external audiences.

General Qualities required:

• Strong organizational and communication skills are mandatory;
• Committed, with an ability to take initiative and work autonomously;
• Excellent written and verbal communications skills;
• Diplomatic and presentation skills;
• Flexibility and capacity of adapt to complex and changing contexts;
• Ability to work in a fast-moving international context and collaborate with international and national experts; 
• No travel restrictions